PickYourVacay Private Limited – Terms & Conditions

Definitions

✔ “Client” means the person(s) in whose name or on whose behalf the booking is made.
✔ “Company” means PickYourVacay Private Limited.
✔ “Independent Contractors” means hotel owners/operators, airlines, coach/transport operators, restaurants, sightseeing or any other service-provider selected by the Company.
✔ “Tour Cost” means the amount specified in the booking form, including applicable taxes and foreign-exchange costs, as mentioned in the itinerary.
✔ “Itinerary” means the schedule of services (flights, hotels, transport, sightseeing) provided to the Client.

Brochure / Website Accuracy

✔ Information published in brochures, websites or other communication is based on the date of publication and current availability.
✔ The Company reserves the right to alter details before or after booking as per requirement.
✔ The Client will be informed of any significant changes.

Booking & Contract

✔ A booking becomes a contract when the registration amount is paid and a written confirmation is issued.
✔ Registration amount is non-refundable and non-transferable.
✔ Full tour cost or balance must be paid before departure as mentioned in the itinerary.
✔ Failure to pay the balance allows the Company to cancel the booking and retain paid amounts.
✔ Dishonoured cheques or failed payments void the booking and may lead to legal action.

Tour Cost & Currency Fluctuation

✔ Tour cost will defer as per the current Indian exchange rate on the date of final confirmation.
✔ Final package price will be calculated as per prevailing Indian exchange rates.
✔ The Company may charge a surcharge for currency fluctuations, fare or cost increases before departure.

Group Tour Rules

✔ Group tours operate based on a minimum number of passengers as mentioned in the itinerary.
✔ If the number drops below the minimum, rates will change accordingly.
✔ If below the required count, the Company may offer a private tour at additional cost or refund the land portion as approved by suppliers.

FIT (Free Independent Traveller) Rules

✔ FIT packages are for individuals or families travelling independently.
✔ Cancellations of FIT packages depend on terms mentioned in the itinerary.
✔ Rates, inclusions, and exclusions are as per itinerary and based on current Indian exchange rates.

Airfare

✔ Airfare depends on package, travel dates, destination, and availability as mentioned in the itinerary.
✔ Any increase in airfare, surcharge, or tax must be paid before ticket issuance.
✔ The Company is not responsible for airline delays, cancellations, or schedule changes.
✔ Flight route or schedule changes requested by the Client will incur additional charges.

Taxes

✔ GST and TCS will be charged over and above the land package as mentioned in the itinerary.
✔ Additional taxes introduced after booking are payable by the Client.

Accommodation

✔ Accommodation is provided in standard 3★/4★/5★ hotels as per package and availability.
✔ Check-in/check-out times vary by hotel; early or late check-outs are chargeable.
✔ Room allocation is at hotel discretion; specific requests may incur upgrades.

Visa

✔ Tourist visa (if applicable) is included unless otherwise stated in the itinerary.
✔ The Company is not responsible for visa rejections; losses due to visa refusal will not be covered.
✔ Refunds (if any) are processed after deducting visa, airline, and service charges.

Transportation

✔ Transport is arranged based on final group size and destination.
✔ Fixed seating cannot be guaranteed; seat rotation may apply.
✔ Baggage and personal items remain the Client’s responsibility.

Sightseeing & Services

✔ Services will be provided as mentioned in the itinerary.
✔ If sightseeing is cancelled due to uncertainty, refunds depend on third-party cancellation policies.
✔ PickYourVacay will refund only if the third party agrees.
✔ Missed or optional activities are non-refundable.

Meals

✔ Meals are provided only for group tours as mentioned in the itinerary.
✔ Breakfast will be as per hotel menu.
✔ Lunch/dinner will be served at local Indian restaurants or open picnic spots, prepared only by the Maharaj.
✔ In some tours, meals are freshly cooked by a travelling Maharaj (Chef).
✔ Dietary restrictions must be informed in writing at booking time.

Baggage & Personal Belongings

✔ Baggage allowance follows airline rules or as per the itinerary.
✔ The Company is not liable for loss, theft, or damage to personal belongings.

Health & Fitness

✔ Clients declare themselves fit to travel.
✔ Any medical costs due to illness or injury during the tour are borne by the Client.
✔ The Company assists where possible but is not liable for medical issues.

Refunds & Unused Services

✔ No refunds for missed or unused services.
✔ Refunds are processed in INR via cheque as per RBI rules and itinerary.
✔ Non-refundable components (airfare, visa) will still be charged.

Cancellation Policy

✔ Group and FIT cancellations depend on time periods and terms mentioned in the itinerary.
✔ If visa is refused, the Company is not responsible for any loss.
✔ Refunds and charges follow the itinerary’s cancellation policy.

Itinerary Changes & Force Majeure

✔ The Company may amend or cancel tours before/during operation if required.
✔ Force Majeure includes war, natural disasters, epidemics, strikes, or events beyond control.
✔ Refunds depend on supplier or third-party approvals.

Liability & Independent Contractors

✔ The Company acts as an agent for service providers.
✔ It is not responsible for acts, errors, or defaults of these providers.
✔ Liability is limited to the amount paid under the booking as per itinerary.
✔ Claims must be made in writing within 7 days after tour completion.

Jurisdiction & Dispute Resolution

✔ All disputes are under the jurisdiction of the Company’s registered office city.
✔ Indian law applies.
✔ Arbitration may be used for dispute resolution at the Company’s discretion.

Privacy & Data

✔ Client data is kept confidential and shared only with service providers as needed.
✔ Disclosure may occur if required by law or authorities.

Acceptance

✔ By booking, the Client confirms they have read, understood, and accepted these Terms & Conditions.
✔ Inclusions and exclusions mentioned in the itinerary are final and binding.